Estonian Doctoral School Mobility Grant for doctoral students of the Faculty of Social Sciences

 Estonian Doctoral School supports short-term international mobility for doctoral research. Primarily, support is provided for the cost of participation in presentations at specialised events.

A short-term mobility lasts up to 30 calendar days (including travel time to and from the destination of the secondment). A doctoral student is eligible for a doctoral school mobility grant once a year. The maximum amount per grant can be up to €2000. Funding is available for trips from both Estonia and abroad.

Support can be applied for by a doctoral student at an Estonian university whose doctoral studies have not been suspended (academic leave does not count as an extension of studies). Suspension of doctoral studies: Regulation for Doctoral Studies p 38; p 39. 

The application deadlines are planned 20.05.2024, 15.09.2024.

Mobility Grant information is also available on Estonian Doctoral School webpage. 

Visits eligible for application (presented in the order of preferences):

  • participation in international conferences abroad with an oral presentation;
  • participation in international conferences abroad with a poster presentation;
  • participation in intensive courses or summer-/winter schools.

The mobility grant is available to doctoral students (including junior research fellows) at UT´s Faculty of Social Sciences, who are not a part of a research grant, which enables financing participation in conferences or other specialty related acitivities. Those candidates are preferred, who have no other possibilities for travel support (no research grant). 

Doctoral candidates from an Estonian university whose doctoral studies have not been suspended may apply for a grant.  


If the doctoral candidate wishes to combine a doctoral school grant with another mobility grant, he/she must first check that the conditions of the latter allow this. 

  • Participation fee- Compensated on the basis of cost statements.

Estonian Doctoral School will not compensate costs of conferences´ social events, lunches/dinners, membership fees and excursions (except for excursions related to a doctoral student´s research topic) specifically mentioned in the attendance fee.

  • Travel allowance, accommodation allowance- Compensated based on unit prices. 
  • daily allowance- 32 EUR/per day. 


The mobility supported by the Estonian Doctoral School can last 1 day before and 1 day after the event

 

To apply for the mobility grant, the doctoral candidate must:

  • submit application inc motivation letter via Working Environment of Academic Mobility to log in, use your UT ID) 
  • confirmation of acceptance of the presentation from the conference organiser, 
  • or, in the case of participation in a course, seminar or other activity, confirmation from the host institution (e.g. registration confirmation, letter of invitation, etc.);
  • in case of a request for reimbursement of the participation fee, confirmation of the amount of the participation f
  • a letter of confirmation from the supervisor can be confirmed in the academic mobility environment or by e-mail (leana.lahesoo@ut.ee). If the supervisor/doctoral researcher is in possession of grants, please provide information on the possibility of funding for the mobility of the doctoral researcher.

NB UT staff member! The application is also part of the travel order. Please insert the travel order in the Working Environment of Academic Mobility! The predictable costs must be visible in the travel ordercomments section. 

The financial account holder is Janek Saluse, financial source NSVSV24207

A doctoral student can get support no more than one time per calendar year. 

The maximum grant is 2000 euros per visit. 

The mobility grant is based on actual expenses: 

1) the expenses paid by the grant receiver are covered based on the travel report/expense report. 

and/or 

2) the grant is paid according to invoices for services (addressed to the University of Tartu). Travel services must be ordered using the University of Tartu public procurement. See detailed information on the intranet

The costs of Doctoral School Mobility Grant are covered by the unit rates used in the national mobility grant scheme "Kristjan Jaak Programme".  
The travel costs are covered by a travel allowance, which includes all the costs related to the round trip, e.g. local transport, travel insurance, etc. Travel expenses are covered by the travel allowance. 

The distance will be calculated using the European Commission's online calculator.

 

Grant per round trip

 

Distance from city to city
1180 EUR100-499 km
2275 EUR500-1999km
3360 EUR2000-2999km
4530 EUR3000-3999km
5820 EUR4000-7999km
61100 EUR8000- või enam km

 

Accommodation costs will be covered by the accommodation allowance, which will be paid during the event abroad and, where justified, one night before and one night after the event.

 Grant per one nightDuration of mobility
180 EUR2-6 päeva
260 EUR 7-14 päeva
335 EUR15-30 päeva
   

Living expenses are covered by the daily allowance.

 

The daily allowance is €32 per day of the mobility. The days will be counted from the official date of the event, plus, in justified cases, one day for travel before and one day after the event.

Bank transfer fees and VAT are not eligible for funding from the Estonian Doctoral School.

The applications are assesse by the doctoral studies council of the Faculty of Social Sciences.

The application deadlines are 20.05.2024, 15.09.2024, 15.11.2024? The application must be submitted before the travel, and it takes up to one month to make a decision.

Applications will be evaluated on the basis of the following criteria:

  • the applicant is a doctoral candidate at university of Tartu Faculty of Social Siences;
  • the applicant has not received a mobility grant from a doctoral school in the current calendar year;
  • the application has been correctly prepared;
  • the purpose of the trip is clear, the destination and the tasks are suitable. The link between the trip and the substantive needs and
  • completion of the doctoral thesis is strong;
  • the duration and budget of the application are well thought out and reasonable.

Basis for compensations:

  • A signed activity report must be submitted to the project leader of the Estonian Doctoral School on the Doctoral School form,
  • a secondment report must be completed by the junior research fellow,
  • a doctoral student without a university employment contract must submit an expense report,
  • documents certifying the payment of the participation fee (invoice, payment confirmation) must be attached to the secondment report or cost report,
  •  the programme of the event and an official letter of confirmation from the organiser, stating the date and time of the event, must be attached to the mission or cost report. All expense documents must be submitted within five working days after the travel: 

NB UT staff member! All expense documents related to the travel must be submitted with the travel report in the travel workflow.

A sentence must be added to the activity report or secondment report: "The secondment/study visit is in accordance with the University of Tartu project "Cooperation between universities to promote doctoral studies" (2021-2027.4.04.24-0003) and with goals and action plan of the project.”

If the doctoral student participates in the event with a presentation or poster presentation, these must comply with the notification requirements. In case of non-compliance with the notification requirements, mobility costs from the Estonian Doctoral School are not eligible. A logo must be placed on the opening page of the presentation or poster logo files (EST, ENG).

  • be sure to use logos for the period 2021-2027,
  • Do not change the proportions of the logo,
  • The white security area of the logo must not be lost,
  • The logo must be in a legible size and visible,
  • The colour logo must not be printed in black and white,
  • an Estonian logo for Estonian text, an English logo for foreign language text.  
  • See illustrative material (examples of logos, posters, plaques)
Leana Lahesoo
Faculty of Social Sciences
Dean's Office, Faculty of Social Sciences
Senior Specialist for Research and Development
Lossi 36–126
+372 737 5337
Leana Lahesoo
Faculty of Social Sciences
Dean's Office, Faculty of Social Sciences
Senior Specialist for Research and Development
Lossi 36–126
+372 737 5337