Estonian Doctoral School supports short-term international mobility for doctoral research. Primarily, support is provided for the cost of participation in presentations at specialised events.
A short-term mobility lasts up to 30 calendar days (including travel time to and from the destination of the secondment). A doctoral student is eligible for a doctoral school mobility grant once a year. The maximum amount per grant can be up to €2000. Funding is available for trips from both Estonia and abroad.
Support can be applied for by a doctoral student at an Estonian university whose doctoral studies have not been suspended (academic leave does not count as an extension of studies). Suspension of doctoral studies: Regulation for Doctoral Studies p 38; p 39.
The application deadlines are planned 20.05.2024, 15.09.2024.
Mobility Grant information is also available on Estonian Doctoral School webpage.
Visits eligible for application (presented in the order of preferences):
The mobility grant is available to doctoral students (including junior research fellows) at UT´s Faculty of Social Sciences, who are not a part of a research grant, which enables financing participation in conferences or other specialty related acitivities. Those candidates are preferred, who have no other possibilities for travel support (no research grant).
Doctoral candidates from an Estonian university whose doctoral studies have not been suspended may apply for a grant.
If the doctoral candidate wishes to combine a doctoral school grant with another mobility grant, he/she must first check that the conditions of the latter allow this.
Estonian Doctoral School will not compensate costs of conferences´ social events, lunches/dinners, membership fees and excursions (except for excursions related to a doctoral student´s research topic) specifically mentioned in the attendance fee.
The mobility supported by the Estonian Doctoral School can last 1 day before and 1 day after the event
To apply for the mobility grant, the doctoral candidate must:
NB UT staff member! The application is also part of the travel order. Please insert the travel order in the Working Environment of Academic Mobility! The predictable costs must be visible in the travel ordercomments section.
The financial account holder is Janek Saluse, financial source NSVSV24207
A doctoral student can get support no more than one time per calendar year.
The maximum grant is 2000 euros per visit.
The mobility grant is based on actual expenses:
1) the expenses paid by the grant receiver are covered based on the travel report/expense report.
and/or
2) the grant is paid according to invoices for services (addressed to the University of Tartu). Travel services must be ordered using the University of Tartu public procurement. See detailed information on the intranet.
The costs of Doctoral School Mobility Grant are covered by the unit rates used in the national mobility grant scheme "Kristjan Jaak Programme".
The travel costs are covered by a travel allowance, which includes all the costs related to the round trip, e.g. local transport, travel insurance, etc. Travel expenses are covered by the travel allowance.
The distance will be calculated using the European Commission's online calculator.
Grant per round trip
| Distance from city to city | |
1 | 180 EUR | 100-499 km |
2 | 275 EUR | 500-1999km |
3 | 360 EUR | 2000-2999km |
4 | 530 EUR | 3000-3999km |
5 | 820 EUR | 4000-7999km |
6 | 1100 EUR | 8000- või enam km |
Accommodation costs will be covered by the accommodation allowance, which will be paid during the event abroad and, where justified, one night before and one night after the event.
Grant per one night | Duration of mobility | |
1 | 80 EUR | 2-6 päeva |
2 | 60 EUR | 7-14 päeva |
3 | 35 EUR | 15-30 päeva |
Living expenses are covered by the daily allowance.
The daily allowance is €32 per day of the mobility. The days will be counted from the official date of the event, plus, in justified cases, one day for travel before and one day after the event.
Bank transfer fees and VAT are not eligible for funding from the Estonian Doctoral School.
The applications are assesse by the doctoral studies council of the Faculty of Social Sciences.
The application deadlines are 20.05.2024, 15.09.2024, 15.11.2024? The application must be submitted before the travel, and it takes up to one month to make a decision.
Applications will be evaluated on the basis of the following criteria:
Basis for compensations:
A sentence must be added to the activity report or secondment report: "The secondment/study visit is in accordance with the University of Tartu project "Cooperation between universities to promote doctoral studies" (2021-2027.4.04.24-0003) and with goals and action plan of the project.”
If the doctoral student participates in the event with a presentation or poster presentation, these must comply with the notification requirements. In case of non-compliance with the notification requirements, mobility costs from the Estonian Doctoral School are not eligible. A logo must be placed on the opening page of the presentation or poster logo files (EST, ENG).