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Faculty of Arts and HumanitiesJakobi 2, r 116-121, 51005 Tartu linn, Tartu linn, TartumaaJakobi 2, 51005 Tartu linn, Tartu linn, TartumaaJakobi 2, IV korrus, 51005 Tartu linn, Tartu linn, TartumaaJakobi 2, III korrus, ruumid 302-337, 51005 Tartu linn, Tartu linn, TartumaaÜlikooli 16, 51003 Tartu linn, Tartu linn, TartumaaÜlikooli 18, 50090 Tartu linn, Tartu linn, TartumaaLossi 3, 51003 Tartu linn, Tartu linn, TartumaaPosti 1, 71004 Viljandi linn, ViljandimaaJakobi 2, 51005 Tartu linn, Tartu linn, TartumaaJakobi 2, 51005 Tartu linn, Tartu linn, TartumaaFaculty of Social SciencesLossi 36, 51003 Tartu linn, Tartu linn, TartumaaJakobi 5, 51005 Tartu linn, Tartu linn, TartumaaLossi 36, ruum 301, 51003 Tartu linn, Tartu linn, TartumaaNarva mnt 18, 51009 Tartu linn, Tartu linn, TartumaaNäituse 2, 50409 Tartu linn, Tartu linn, TartumaaNäituse 20 - 118, 50409 Tartu linn, Tartu linn, TartumaaLossi 36, 51003 Tartu linn, Tartu linn, TartumaaRaekoja plats 2, 20307 Narva linn, Ida-VirumaaRingi 35, 80012 Pärnu linn, Pärnu linn, PärnumaaLossi 36, 51003 Tartu linn, Tartu linn, TartumaaLossi 36, 51003 Tartu linn, Tartu linn, TartumaaFaculty of MedicineRavila 19, 50411 Tartu linn, Tartu linn, TartumaaBiomeedikum, Ravila 19, 50411 Tartu linn, Tartu linn, TartumaaNooruse 1, 50411 Tartu linn, Tartu linn, TartumaaL. Puusepa 1a, 50406 Tartu linn, Tartu linn, TartumaaL. Puusepa 8, 50406 Tartu linn, Tartu linn, TartumaaRavila 19, 50411 Tartu linn, Tartu linn, TartumaaUjula 4, 51008 Tartu linn, Tartu linn, TartumaaRavila, 50411 Tartu linn, Tartu linn, TartumaaRavila 19, 50411 Tartu linn, Tartu linn, TartumaaFaculty of Science and TechnologyVanemuise 46 - 208, 51003 Tartu linn, Tartu linn, TartumaaNarva mnt 18, 51009 Tartu linn, Tartu linn, TartumaaRavila 14a, 50411 Tartu linn, Tartu linn, TartumaaNarva mnt 18, 51009 Tartu linn, Tartu linn, TartumaaRiia 23, 23b - 134, 51010 Tartu linn, Tartu linn, TartumaaNooruse 1, 50411 Tartu linn, Tartu linn, TartumaaJ. Liivi tn 2, 50409 Tartu linn, Tartu linn, TartumaaRiia 23b/2, 51010 Tartu linn, Tartu linn, TartumaaVanemuise 46, 51003 Tartu linn, Tartu linn, TartumaaVanemuise 46, 51003 Tartu linn, Tartu linn, TartumaaArea of RectorArea of Vice Rector for Academic AffairsUppsala 10, 51003 Tartu linn, Tartu linn, TartumaaÜlikooli 18b, 51005 Tartu linn, Tartu linn, TartumaaÜlikooli 18a (III korrus), 51005 Tartu linn, Tartu linn, TartumaaArea of Vice Rector for ResearchW. Struve 1, 50091 Tartu linn, Tartu linn, TartumaaArea of Director of AdministrationÜlikooli 18, ruumid 102, 104, 209, 210, 50090 Tartu linn, Tartu linn, TartumaaÜlikooli 18A (III korrus), 51005 Tartu linn, Tartu linn, TartumaaArea of Head of FinanceÜlikooli 17, 51005 Tartu linn, Tartu linn, TartumaaArea of Vice Rector for DevelopmentLossi 25, 51003 Tartu linn, Tartu linn, TartumaaVanemuise 46, 51003 Tartu linn, Tartu linn, TartumaaNarva mnt 18, 51009 Tartu linn, Tartu linn, TartumaaArea of Academic SecretaryUppsala 6, Lossi 36, 51003 Tartu linn, Tartu linn, Tartumaa
Data storage and backup
Unexpected situations involving research data can arise in any project. When planning data management, it is advisable to consider what would happen if, for example, IT systems became temporarily unavailable, a storage device was damaged or lost, or the team member responsible for managing the data was no longer available. If you are unsure which storage and backup solutions are appropriate for your project data, contact the faculty’s research infrastructure specialist or the university’s IT helpdesk. Further guidance on data storage can also be found in the relevant chapter of the learning material Research Data Management and Publishing.
Information on data storage, backup options and support services available at the University of Tartu
Where to store data during a project?
Two key principles should guide research data storage: always keep multiple copies of your data and, whenever possible, use university-managed infrastructure. Ideally, data backups should follow the 3-2-1 rule: maintain three copies of the data, stored on two different types of media, with one copy kept in a separate location.
University of Tartu's Microsoft OneDrive and SharePoint licenses
- Storage capacity of 1 TB in OneDrive and 500 GB in SharePoint for UT staff.
- Fully integrated with Office 365 applications.
- SharePoint is particularly suitable for document sharing and collaborative management within teams.
- Automatic version control and backup.
- Careful access management is essential; team members should only have access to the files they need for their work.
- Access is limited to University of Tartu users, and files cannot be shared directly with external collaborators.
- Servers are located within the European Union (Ireland), and data storage and processing comply with GDPR.
- Suitable for storing personal data
Work computer, work phone, external storage devices (hard drive, memory stick, etc.)
- These devices are vulnerable to loss, theft or physical damage and should therefore not be the sole means of data storage.
- To enhance security, consider encrypting the hard drive (using BitLocker on Windows or FileVault on macOS) and using strong passwords. In all cases, research data should not be stored on personal devices, incl. personal mobile phones.
- Suitable for the short-term storage of personal data when properly encrypted
The University of Tartu High Performance Computing Center (HPC) provides secure computing environments for the storage and processing of personal data of special categories. In our faculty, researchers have used the SAPU (sensitiivsete andmete privaatne uurimiskeskkond, ‘private research environment for sensitive data’) service, an isolated server separated from external networks, where data transfers are controlled, and all user activity is logged. Other HPC services can also support the establishment of project-specific databases, websites, and data-processing servers.
Please note
When processing and storing personal data, be sure to consult the relevant section of the university's Guide for data protection in research. Based on the principles set out in the guide, determine the risk level of your project's data and select an appropriate processing and storage environment. The guide also addresses data storage issues that should be covered in both the data management plan and the ethics committee application.
Personal data must not be stored on personal cloud service accounts or personal devices.
Personal data may only be retained for as long as the research participants have given their consent. It is therefore important to consider at an early stage whether the data being collected may prove valuable and suitable for reuse in research. This will determine the scope and wording of the consent requested from research participants. More information: How long can personal data used in research be stored? Guide for data protection in research.
Good to know
Read the University of Tartu IT helpdesk's cybersecurity guide to protect yourself, your equipment and your project's data from potential security incidents.
